Tools by accident
Every tool was someone's idea once. Nobody owns the list. Half are paid for and unused.
Duplicate subscriptionsFeatures nobody turned on
SOFTWARE MIGRATION + ACTIVATION / GOODOPS MODULE 12
Launching soon · early access open
Twenty tools.
Nine switched
on properly.
A card platform signed up for and never issued. Two notetakers and a shared phone. A CRM with the dedupe tool nobody turned on. Three ways to track time. Software Migration + Activation takes every tool you have, gives each one of four verdicts, and does the small, fixed-scope jobs that follow: switch it on, connect it, move the history, retire the rest.
Built for organizations that have outgrown "someone will sort it."
For organizations with more tools than owners. Every tool you pay for, from the suites to the trials.
Which of the twenty are really on?
Float cardsSigned up for, never issued
HubSpot dedupeThe tool nobody turned on
Two notetakersAnd a shared phone
Tuesday, 9:30 am
FIG. 01 / PAID FOR IS NOT SWITCHED ON.
"Which tools are we paying for and not using?"
Every one is on the list with a verdict and an owner. The unused ones are cancelled, with the date logged.
Illustrative. Your data stays yours.
Most organizations we meet have a list of their tools.
Nobody decided what to do with each one.
Works with the whole stack.
This is the module that catalogues the verdicts every other module produces,
and makes each one a job with hours, a price and a done.
Microsoft 365Google WorkspacequickbooksHubSpotAsanaSlack
NOT ANOTHER TOOL
You don't need
another tool.
You need one list.
Every tool was someone's idea once. Nobody owns the list. The question isn't how many tools you have. It's whether each one has an owner, a verdict and a job, and whether the list stays current. We make that true, then keep it true.
THE SOFTWARE MIGRATION + ACTIVATION WAY12 / 12
✓Give every tool one of four verdictsFirst
✓Do the fixed-scope job each verdict impliesThen
✓Keep the stack from drifting backAlways
One list. Every tool.
Nothing half on.
Nothing is replaced for the sake of it. Good to go means we leave it alone.
WHERE ARE YOU TODAY?
Three stages.
Most organizations are stuck on two.
A list is the easy part. A verdict for every tool, and the jobs done, is what's missing.
A list, but no verdicts
Somebody made a spreadsheet of tools. Nobody decided what to do with each one.
Three tools for one jobMigrations that never finish
Every tool, one verdict, done
Activate, Optimize, Migrate or Good to go, for every tool. The jobs scheduled, priced and finished. The list kept current.
Stack health on the dashboardA backlog the retainer works through
Software Migration + Activation takes you from two to three in four weeks.
THREE STEPS. ONE LIST.
Catalogue it. Verdict it.
Do it.
We catalogue every tool in use, give each one a verdict with the reason written next to it, then do the jobs the verdicts become.
01
Catalogue it
Every tool in use, from the suites to the trials: who uses it, what it costs, what it connects to, which features are on. One list, with an owner per tool.
What are we doing about the two notetakers?
Ask it anything. Try it.
02
Verdict it
Each tool lands in one of four states, with the reason written next to it. The verdicts become jobs: hours, price, done-means, grouped by week.
03
Do it
Switch on what's owned and off. Connect what's on and isolated. Move history and retire duplicates. Cancel what nobody uses. Then keep the list current.
WHAT YOU GET
Not a spreadsheet.
Nothing half on.
Measured, not promised. Every one of these is checked with you before we call it done.
One list of every tool,
with a verdict.
What it is, who owns it, what it costs, what we'll do about it.
The small jobs,
actually done.
Activations, connections and migrations finished and checked, each with a done-means line.
A backlog the retainer
works through.
The Optimize and Migrate items not bought yet, scheduled quarter by quarter.
Sits under every other module.
Their four-state plans feed this catalogue. Runs alone as a stack clean-up, or inside the AI Readiness Blueprint as the priced list.
HOW WE KEEP IT RIGHT
Nothing is replaced
without a reason.
Four rules decide what happens to every tool on the list.
01
Nothing is replaced for the sake of it.
Good to go means we leave it alone. Migrate needs a reason written down.
02
Every tool has an owner.
A person, not a team. Unowned tools are cancelled or adopted, never left.
03
Cancel means cancel.
Retired tools are exported, archived and cancelled, with the date logged.
04
The list stays current.
New tools are added the month they appear, with a verdict.
House rule
You own everything.
The prompts, the agents, the rules, the templates, the data and the accounts. Everything is set up in your tenant, in your name. Leave any time and take all of it; nothing GoodOps builds is a reason to stay.
Your tenantYour accountsNo lock-in
THE 30-MINUTE MINI-DIAGNOSTIC
Your rollout plan,
before you commit to anything.
Three questions: what tools are you paying for, which ones does anyone use, and what have you tried and dropped? Every tool lands in one of four states. That list is the plan.
Activate
You have it. It's off.
Features in tools you already pay for. We switch them on and set the rules.
e.g. Meet transcription, HubSpot dedupe, Float cardsOptimize
It's on. Isolated.
The tool works but talks to nothing. We connect it.
e.g. A tracker with no calendar linkMigrate
Several tools for one job.
We pick one, move the history, retire the rest.
e.g. Two notetakers, three time trackersGood to go
Already working.
We leave it alone and plug it in.
e.g. Your ledger, your identity providerWhat we need from you.
One owner for the tool list, about two hours in week one. Access to billing and the admin console of each suite. A list of what people think they use, so we can compare it to what they pay for.
4 WEEKS, THEN IT JUST RUNS
Clear steps.
A clear "done" for each.
You approve before we move to the next step. Every job is checked against its done-means.
Week 1
Catalogue
Every tool listed from billing, SSO and the team. Owners named. Features checked.
Week 2
Verdicts
Four states with reasons. Jobs sized and priced. You pick what runs now and what goes to the backlog.
Weeks 3–4
Jobs
Activations, connections and migrations done in order of value. Cancellations executed. Each job checked against its done-means.
Ongoing
Looked after
On your retainer: new tools catalogued monthly, backlog worked through, stack health reported quarterly.
HOW IT'S SOLD
Typically CAD 3k–10k, fixed after the mini-diagnostic.
Then Software Migration + Activation runs on your GoodOps fractional retainer. Priced by the number and size of jobs you choose to run now. The catalogue and verdicts are always included.
The mini-diagnosticThirty minutes. Where the problem lives today, where it needs to go, and a four-state plan for every tool.
Free30 minutes
Set-up & rollout4 weeks. Fixed after the mini-diagnostic, based on the number and size of the jobs you choose to run now.
CAD 3k–10ktypical, fixed after the call
Looked afterIncluded in your GoodOps retainer: checks, quality reviews, new features, a named contact.
Retainerno separate care fee
You usually save more in cancelled subscriptions than the module costs.
FAIR QUESTIONS
Before you
say yes.
The things owners ask us on the first call.
Are you going to replace our tools?
Not for the sake of it. Good to go means we leave it alone, and Migrate needs a reason written down. Where several tools do one job, we pick one, move the history and retire the rest.
How does this fit with the other modules?
It sits under every other module: their four-state plans feed this catalogue. It runs alone as a stack clean-up, or inside the AI Readiness Blueprint as the priced list.
We don't have a list of our tools. Where do you start?
With billing, SSO and the team. Every tool in use gets listed, from the suites to the trials: who uses it, what it costs, what it connects to, which features are on. We also ask for a list of what people think they use, so we can compare it to what you pay for.
Do we have to do every job at once?
No. You pick what runs now and what goes to the backlog. The Optimize and Migrate items you haven't bought yet are scheduled quarter by quarter for the retainer to work through.
What happens to a tool we cancel?
Retired tools are exported, archived and cancelled, with the date logged. Cancel means cancel.
What does it cost?
The 30-minute mini-diagnostic is free. From it you get a fixed price for the four-week set-up, typically CAD 3,000–10,000, priced by the number and size of the jobs you choose to run now. The catalogue and verdicts are always included. Once live, it runs on your GoodOps retainer.
ONE LIST. EVERY TOOL. NOTHING HALF ON.
Find out which
tools are
really on.
Book the 30-minute mini-diagnostic. We'll go through what tools you're paying for, which ones anyone uses, and what you've tried and dropped.
A conversation about your organization.
Not a demo of software.